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Your collection data is always yours. Export it as a ZIP of plain CSVs, import it back at any time, or move it to a new instance. Every import shows you a full preview of what will change before anything is written — nothing is committed until you click Apply. All import and export options live in Settings → Data management.

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Getting data out

plamotrack gives you two ways to export:
  1. Full archive (.zip) — go to Settings → Data management → Export. You get one CSV per table plus a manifest.json that records the export timestamp, app version, and row counts. Use this for backups, moving instances, or keeping an offline copy.
  2. Single table (.csv) — available from the Export section or from the button on any list page. Use this when you want to pull one table into a spreadsheet without the rest of the collection.

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Importing your collection for the first time

If you’re coming from a spreadsheet, Notion, or Baserow, the starter sheet is the fastest path in.
1

Download the starter sheet

Go to Settings → Data management → Starter sheet and download starter-sheet.csv.
2

Fill it in

Add one row per kit. The key columns are:You don’t need to describe orders separately. Write the kits; plamotrack works out the retailers, orders, and order lines from the rows.
3

Import the sheet

Go to Settings → Data management → Import, upload your filled-in sheet, and review the preview. Click Apply when it looks right.
Fill in order_number whenever a shop and date combination isn’t unique. Rows that share the same retailer, order date, and order number collapse into one order — even across separate imports. This is what keeps a multi-kit order together correctly.

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Import modes

Choose the right mode before you import: Replace everything requires you to type REPLACE to confirm. plamotrack tells you how many existing records it will delete before you do — read that number before you type it.

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Preview before you commit

Every import — regardless of mode — shows you a full preview of what will change: records to add, update, or delete. Nothing is written until you click Apply. The apply step checks against a fingerprint of what you previewed. If your collection changed between the preview and the apply (because you moved a kit or received an order in the meantime), plamotrack refuses and asks you to preview again. You only ever apply exactly what you reviewed.

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Re-importing safely

Every exported row includes a unique ID. Importing an archive back into the same instance matches those IDs to your existing records — so re-importing is always a no-op. Nothing changes, because nothing has changed. Use this freely for backup verification.

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Limits

If your spreadsheet app offers a plain “CSV” option and a “CSV UTF-8” option, pick the second one.
CSV cells whose values start with =, +, -, or @ may be interpreted as formulas by spreadsheet apps when you open an export. These are your data bytes, not formulas — plamotrack exports them exactly as stored so they round-trip correctly. Leave your spreadsheet’s formula-detection warnings enabled, especially when opening exports from someone else.