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Use Kits for the individual models you own and Orders for their purchase history. You can add a kit on its own, or let an order create the kits for you. An order for two copies of the same Zaku creates two separate kits. Each can have its own status, build dates, notes and rating.

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Add a kit you already own

For a gift, trade or kit already on your shelf, a purchase record is optional.
1

Open the kit form

Open Kits in the sidebar and click Add kit.
2

Describe the kit

Enter Name and Grade. Add Scale, Kit number and Series if you want them recorded.Choose its Status: Backlog means it is in hand and unstarted; Building means you are working on it; Complete means it is finished.
3

Save

Click Add kit. The kit appears in your collection and the matching Home section.
The Add kit dialog with Name, Grade, Scale, Kit number, Series, Status, build dates and build notes.The Add kit dialog with Name, Grade, Scale, Kit number, Series, Status, build dates and build notes.

Add kit, filled in for a kit that is on the shelf and not started.

If you plan to record the purchase as an order, use the next section instead. Adding the same models individually as well would create duplicates.

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Add an order

1

Start a new order

Open Orders and click New order.
2

Record the purchase

Choose a Retailer, or use the adjacent add control to create one. Check the Order date and Currency.You can also record an Order number, Shipping cost, Delivery service and tracking details.
3

Add the items

In Items, choose the item type for each line. For a kit, enter the kit name, grade, quantity and unit price. Use Add line for another item.Two copies of one Zaku can share a line with Quantity set to 2. A different model gets a separate line.For tools, consumables, upgrades or display items, search for an existing catalogue entry or create one through the picker.
4

Record whether it has arrived

If the purchase is already in your hands, tick Already in hand and check the arrival date. This adds its inventory stock immediately and puts its kits in Backlog.Leave it unticked for an order you are waiting for. Use Pre-order if it is a pre-order.
5

Save the order

Click Record order. plamotrack creates one kit for each physical model on the order. Inventory stock from a pending order waits until you record its arrival.
The New order dialog with a retailer, order number and delivery service filled in, and two item lines: a kit at quantity 2 and a consumable chosen from the catalogue.The New order dialog with a retailer, order number and delivery service filled in, and two item lines: a kit at quantity 2 and a consumable chosen from the catalogue.

New order: a kit line at quantity 2 and a consumable picked from the catalogue. Already in hand is left unticked because this order is still on its way.

The Orders list with one order expanded to show its kit and inventory lines, quantities and prices.The Orders list with one order expanded to show its kit and inventory lines, quantities and prices.

Expand an order to see its items. Use its edit control to change details or record delivery dates. The purchase details shown here are invented demo data.

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Record shipping and arrival

In the current interface, you record these events through dates in Edit order:
  1. Open the order’s edit control in Orders, or on its In the mail card on Home.
  2. When it ships, fill in Shipped on and click Save changes. Kits still waiting on the retailer move to In Transit.
  3. When the box arrives, open the order again, fill in Received on and click Save changes. Its kits still in Pre-ordered, Ordered or In Transit move to Backlog, and its inventory quantities are added to stock.
You can record the actual past date if you are entering a delivery later. You do not need to record shipping before recording arrival. Kits already moved beyond the waiting stages keep their progress.
The Edit order dialog with Shipped on already filled and Received on being set to today.The Edit order dialog with Shipped on already filled and Received on being set to today.

Edit order: Shipped on was recorded when the parcel left. Filling Received on and saving marks the order received, adds its stock and moves its kits to Backlog.

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Edit a kit or order

Use a kit’s edit control on Kits or Home to change its status, name, grade, scale, series, notes or dates. Existing kits also have a Rating (1–5) field. Changing a kit to Building or Complete fills the matching build date if it is empty. You can enter the real date when recording an older build. Changing a kit detail on an order line applies that changed detail to every kit the line created. Details you leave unchanged retain each kit’s individual values.

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Why an edit or deletion may be refused

Deleting an order means undoing its entry: plamotrack removes the kits it created and reverses any inventory stock that was added when it arrived. The app refuses the deletion if that would lose protected build history or reverse stock you have already used. For example:
  • A kit from the order is Building, Complete or has a rating.
  • A received order added five consumables, but fewer than five are now on hand.
Removing a line or reducing its quantity has similar protections. The error explains what prevents the change; the order is kept when the deletion is refused. Keep a completed purchase as history rather than deleting it to tidy the list. A kit created by an order cannot be deleted separately from Kits. Correct the order line instead, subject to the same protections.
Recording an order does not add inventory stock until it is received. A pending order for cement is a purchase you are waiting for, not a bottle already on your bench.